In today’s hybrid and remote-friendly working environment, conference chambers must be smart, more connected and video red. Whether you are hosting board meetings, customer presentations or internal strategy sessions, a professional video conference setup ensures that each voice is heard and every face is seen – no matter the location.
In this blog, we will answer general user questions about video conferences for conference rooms, and TIIPL provides the best solution to match your business needs.
1. What is the Best Video Conferencing Setup for a Conference Room?
The best layout depends on the size, layout and use of the room. However, the essentials include:
- PTZ camera with high deficit
- Professional speaker phone or sound bar
- Projector or display screen
- Sharing wireless material
- Stable internet connection
Recommended Products by TIIPL:
- Logitech Rally Camera – Ideal for large rooms with crystal-clear video.
- ClickShare Button – For seamless wireless sharing in meetings.
- Epson 530 Projector – Delivers bright and clear visuals even in well-lit rooms.
TIIPL provides customized setups based n your room size and business needs.
2. Which Camera Is Suitable for Large Conference Room Video Calls?
For large conference rooms, the camera must offer wide-angle coverage, 4K clarity, and pan-tilt-zoom (PTZ) functionality.
Top Recommendations:
- VC-A71P 4K 60FPS IP PTZ Camera – Ideal for capturing large boardrooms with high precision.
- Jabra PanaCast – Offers 180° panoramic view for full room coverage.
These cameras ensure everyone in the room is visible, not just the speaker.
3. How to Set Up a Professional Video Conferencing System for Boardrooms?
A board room setup should be fully integrated, both offer functionality and aesthetics. Here is an original setup checklist:
- Mount the PTZ camera at eye level.
- Use a card-neck projector such as Epson 536Wi for sharp screen without shade.
- Keep the speaker phone centrally or select the option to seal the microphone.
- Use a wireless presentation system such as the ClickShare Button for easy screen sharing.
- Install blackout blind or ambient lighting for frequent video quality.
TIIPL provides complete room design, hardware and installation for boardrooms in industries.
4. What Equipment Is Needed for Video Conferencing in a Conference Room?
Here is a quick list of accessories for an effective video conferencing environment, Video conferences equipment in a conference room:
- PTZ camera
Catch all participants in a high -defination video. - Microphones and speakers (eg Jabra Panacast 50)
Crystal-Clear sounds for both local and external participants ensure entrance and exit. - Performance/Projector (eg Epson Co-W01)
Projects External attendance and shared materials are clearly divided on a large screen. - Wireless Division (eg Clickshare button)
Allows seamless screen sharing from laptop, tablet or smartphone. - Control console/panel
The cameras, sound and presentation, centralize the control of the equipment during the meeting.
All of the above TIIPL products are available with full support for installation and layout through catalogs.
5. Which Video Conferencing Solutions Work Best for Medium to Large Meeting Rooms?
For medium-sized rooms, solutions like:
offer a great balance of clarity, coverage, and affordability.
For large conference rooms or boardrooms, go with:
TIIPL works with you to analyze your room dimensions, budget, and use case to recommend a perfect solution.
Why Choose TIIPL for Conference Room Video Conferencing?
TIIPL (Teknics India) is a reliable name in AV and video conferencing solutions. We give:
- Branded equipment (Jabra, Logitech, Epson, Lumen)
- Full room consultation and integration
- Establishment and after sales support on site
- Solutions to huddle rooms, medium -sized rooms and executive steering rooms
Ready to upgrade your conference room?
Whether you are setting a new office or upgrading an existing meeting area, TIIPL provides the best video conferencing solution to suit your communication targets.
Contact TIIPL today and get a customized plan for your conference room.
