With hybrid work industries that become a standard, it is no longer a luxury from having a professional video conferencing room – this is a requirement. However, many small businesses and startups worry about the costs of such setups. Good news? You can create a completely functional, reliable and professional video conferencing room without breaking the bank. This way:
How can I set up a video conferencing room at low cost?
Start by choosing the right place. A cool, well -burned little room with minimal eco is ideal. You do not need fancy furniture – just provide a table, screen or monitor and place for your conference equipment. Priority for important things such as a camera, microphone, speaker and viewing and building from there.
What is the cheapest way to build a video conferencing setup?
The most budget -friendly approach is to use multifunctional devices. For example, some conference cameras have underlying microphones and speakers. You can also use the existing LED screen or TV as a screen. The USB plug-end option option also saves installation and integration costs.
Affordable video conferencing equipment for small meeting rooms
For small meeting rooms (2–6 people), consider compact all-in-one devices like the Logitech BCC950, Jabra Panacast, or Poly Studio USB — all offering good video and audio quality at a reasonable price. At Teknics India, we help businesses select and install cost-effective conferencing equipment tailored to room size and usage.
Can I create a professional Zoom room on a tight budget?
Yes, you can. A “Zoom Room” doesn’t require expensive proprietary gear. Use a reliable PC or mini-computer, a wide-angle webcam, and a good speakerphone. As long as you meet Zoom’s basic hardware requirements, your room can run professionally. Teknics India also provides Zoom Room-compliant setups at competitive prices.
Low-cost video conferencing solutions for startups in India
Startups often have limited space and budget — but that shouldn’t mean poor video calls. Teknics India offers scalable video conferencing solutions starting from single-user huddle rooms to 4–6 seater meeting spaces. Our team helps identify the right AV mix for Indian startups without overloading their budget.
Essential equipment for a budget-friendly video conferencing room
To build a professional yet affordable setup, you’ll need:
- Camera (HD webcam or conference camera)
- Microphone (omnidirectional USB mic or speakerphone)
- Speakers (integrated or external)
- Display screen (LED TV or monitor)
- Computer or meeting room PC
- Stable internet connection
Teknics India supplies and installs all these essentials — customized for your budget and room size.
Best budget camera and mic for video conferencing room setup
If you’re cost-conscious, look for combo devices like:
- Logitech MeetUp (camera + mic + speaker)
- Jabra Speak 510 + Webcam Combo
- AVer CAM340+ for wide-angle views
We at Teknics India offer bundled packages that include high-performance devices under budget, with on-site installation and support.
How much does it cost to set up a basic video conferencing room?
A basic video conferencing room setup in India can start from as low as ₹35,000–₹50,000, depending on the equipment brand and room size. A mid-tier setup with better mics and displays may range between ₹75,000 to ₹1.2 lakh. Teknics India provides custom quotes and consultations based on your workspace and goals.
Can small businesses afford professional video conferencing rooms?
Yes of course, With the cost setting of equipment and the correct design guide, even a 3-5-person company can buy a professional setup. Teknics India specializes in offers affordable conference solutions for small and medium -sized businesses, focusing on India functionality, durability and ROI.
DIY vs professional setup: What’s better for video conferencing rooms?
A DIY setup might work for temporary or personal use, but for professional business meetings, a professional setup ensures reliability, better AV performance, and long-term savings. Teknics India offers professional installation, equipment calibration, and after-sales support — making it a more efficient option than trial-and-error DIYs.
Final Thoughts
Setting up a budget-friendly video conferencing room is absolutely possible with the right guidance and equipment. By investing smartly and partnering with professionals, your business can benefit from seamless, high-quality communication without overspending.
Need Help Setting Up Your Video Conferencing Room?
Teknics India offers complete, customized video conferencing solutions for small businesses, startups, and enterprises — from equipment selection to installation and maintenance.
Explore our solutions here: Video Conferencing Solutions
